Department Codes

This is the section where you will setup all the account numbers your system will use to post with.

 

Video Tutorial

For a video tutorial please view: Department Codes

 

Administration > Accounting > Department Codes

To add a new code, click Add at the top. To change an existing account, click the Edit column on the far right.

 

Field	Description
Active	Will be Active by default. Uncheck to deactivate the account.
Code	Enter the (short) Department Code for this account.
Description	Enter the long description for this account.
Guest Ledger Account	Reference cell when using some 3rd party accounting software.
Group	Select the Accounting Group this code belongs to.
Type	Select either Debit (charges) or Credit (payments).
Payment (only for Payment Type from above)	Select Credit Card, Direct Bill or Other
Allow	Choose the options which this code will have the ability to perform.
Charge Route	Route the code between folios.
Operator Adjust	User can use the Adjust option on the code.
Operator Correct	User can use the Void option on the code.
Operator Post	User is able to manually post to this code.
Require	Select which options will be required to post to this code.
Posting Password	User must enter their Chorum username/password to post to the account.
Reference	The user is required to enter information into the Reference cell when posting to the account.
Voucher	The user is required to enter information into the Voucher cell when posting to the account.
Order	Sets the order in which the Accounting Codes will sort by default.
Commissionable	Check if the account is used to calculate Commissions due.
Report As Cash	Check if the account is to be considered Cash for Shift Close purposes.
Frequently Used	Creates a Frequently Used Group at the top of the Post Charge/Adjustment windows.
Apply Taxes	Choose which taxes apply to the account (Debit accounts only).