Rooming List

 

When booking or updating individuals staying with a group, the best area to do so is typically from the group's Rooming List. Here you can confirm each stay by converting blocks (also called NPUClosed Not Picked-Up: A term used to represent inventory reserved for a group but not yet assigned to a guest. rooms) into new bookings, or access and modify each stay listed as part of the group.

To begin, access the desired group then choose the Rooming List form from the upper Show ribbon.

Use the Add Guests button at the top of the form to begin the pick-up process for new guests. Otherwise, use the hyperlinked confirmation number for each listed booking to access the desired guest's booking for review and modification as needed.

When adding a new guest, a prompt opens asking for all immediately relevant information needed to create the booking - the duration of the guest's stay, occupants, room type, etcetera. While the form allows you to generate bookings for multiple rooms at a time, we only recommend doing this if the guests in each room should share the same guest profile as each room will be created using the same guest name used on the form (in other words, each time a different guest profile should be used for a booking, even if other information is identical, you should open a new prompt).

Selecting OK confirms each booking and adds it to the rooming list. While each room typically won't be generated with a room number attached, if your property regularly pre-assigns rooms you can use the Assign Room Numbers button to do so at any time. The button is functionally the same as the Pre-Assign Rooms menu (see Pre-Assign Rooms (Menu)), though does not have the full array of options.

Once finished, save your work in the top-left corner.