Room Maintenance (Report)

 

Summary

The Room Maintenance report provides a printable list of all maintenance items, including out-of-order notices, presently listed in Chorum (both open and closed). Any notes added to the request will also be noted here for ease-of-reference.

While this guide primarily covers how to access and review the report via the Chorum Reports module, be aware that this report can be printed directly from the Housekeeping module’s Maintenance Requests or Out of Order menus, detailed in the topic Maintenance Requests.

The below report was printed over a 30-day period, with past records included. Past records account for any out-of-order requests that have been deleted from the out-of-order menu.

When printing the report, you may choose to include or exclude either out-of-order items or maintenance requests. If printing both options, out-of-order items will be displayed on the first page(s). All pages that show out-of-order rooms will have the following header:

Expand each of the below items as needed for more information on a given column. For ease of reference, out-of-order item will be abbreviated to OOO whenever referenced.

  • ClosedRoom The room number the OOO has been assigned to.
  • ClosedRoom Type The abbreviated room type code associated with the OOO.
  • ClosedFrom Date The date the OOO was first reported and saved in Chorum.
  • ClosedTo Date The projected end date of the request or out-of-order item. For maintenance requests, the To Date will always match either the current business date (if still open) or the date the request was closed. For out-of-order items, the To Date will match the Available Date set on the item.
  • ClosedNights The total duration the OOO is expected to be open, based on the From and To Date.
  • ClosedNotes Any notes added to the OOO item on the Out of Order menu will be displayed here.

The below report was printed over a 30-day period with past records omitted for maintenance requests,

When printing the report, you may choose to include or exclude either out-of-order items or maintenance requests. If printing both options, maintenance requests will be displayed on the first page following the last page of out-of-order items. All pages that show out-of-order rooms will have the below header. Notice also that any additional filters selected when printing will only be displayed on the Maintenance Requests portion of the report, as there are no additional filters that apply to out-of-order rooms.

Expand each of the below items as needed for more information on a given column:

  • ClosedRoom The room number associated with the request.
  • ClosedRoom Type The abbreviated room type code associated with the request.
  • ClosedReported The date the maintenance request was created and saved in Chorum.
  • ClosedStatus The present status of the request (Open or Closed).
  • ClosedClosed Date  If the status of the request is Closed, this displays the business date the request was closed.
  • ClosedClosed By The clerk responsible for closing the maintenance request.
  • ClosedReason The maintenance reason code associated with the request. For more information on adding, modifying, or removing maintenance reasons, see Maintenance Request Reasons.
  • ClosedDetails If any notes were added to the maintenance request, they will be displayed here for review.